Assessment, Qualification and Unit Policy

Policy:                         Assessment and Qualification Policy

Policy Number:         013

Version:                      V.1.01

Commencing:             01/07/2018

 

Introduction

The Assessment and Qualification Policy was formulated taking cognisance of the principals of Assessment and the rules of evidence as required. ACTAC is committed to maintaining a fair environment that supports and encourages students’ achievement.

Requirements for all Assessment and Qualifications

As part of the Standards for RTOs (2015), specifically Clauses 1.13 – 1.16 3.1-3.6, ACTAC’s training and assessment strategies and practices are responsive to industry and learner needs and meet the requirements of training packages and VET accredited courses.

To be compliant with Standard 1 ACTAC must meet the following:

1.1.  ACTAC’s training and assessment strategies and practices, including the amount of training they provide, are consistent with the requirements of training packages and VET accredited courses and enable each learner to meet the requirements for each unit of competency or module in which they are enrolled.

1.2.  For the purposes of Clause 1.1, ACTAC determines the amount of training they provide to each learner with regard to:

  1. a)       the existing skills, knowledge and the experience of the learner;
  2. b)       the mode of delivery; and
  3. c)       where a full qualification is not being delivered, the number of units and/or modules being delivered as a proportion of the full qualification.

1.3.  ACTAC has, for all of its scope of registration, and consistent with its training and assessment strategies, sufficient:

  1. a)       trainers and assessors to deliver the training and assessment;
  2. b)       educational and support services to meet the needs of the learner cohort/s undertaking the training and assessment;
  3. c)       learning resources to enable learners to meet the requirements for each unit of competency, and which are accessible to the learner regardless of location or mode of delivery; and
  4. d)       facilities, whether physical or virtual, and equipment to accommodate and support the number of learners undertaking the training and assessment.

1.4.  ACTAC meets all requirements specified in the relevant training package or VET accredited course.

Industry relevance

1.5.  ACTAC’s training and assessment practices are relevant to the needs of industry and informed by industry engagement.

1.6.  ACTAC implements a range of strategies for industry engagement and systematically uses the outcome of that industry engagement to ensure the industry relevance of:

  1. a)       its training and assessment strategies, practices and resources; and
  2. b)       the current industry skills of its trainers and assessors.

Assessment

1.8.  ACTAC implements an assessment system that ensures that assessment (including recognition of prior learning):

  1. a)       complies with the assessment requirements of the relevant training package or VET accredited course; and
  2. b)       is conducted in accordance with the Principles of Assessment contained in Table 1.8-1 and the Rules of Evidence contained in Table 1.8-2.

 

 

Standard 3.   ACTAC issues, maintains and accepts AQF certification documentation in accordance with these Standards and provides access to learner records. 

Context:

To maintain the integrity and national recognition of training products, AQF certification must be consistent in presentation and ACTAC must accept the certification issued by other RTOs. This is the purpose of nationally agreed requirements about the nature of certification content and presentation and maintenance. Learner needs should be met through timely issuance of AQF certification documentation and access to their records.

ACTAC is not obliged to issue any certification that would be entirely comprised of units or modules completed at another RTO or RTOs.

 

To be compliant with Standard 3 ACTAC must meet the following:

3.1.  ACTAC issues AQF certification documentation only to a learner whom it has assessed as meeting the requirements of the training product as specified in the relevant training package or VET accredited course.

3.2.  All AQF certification documentation issued by an RTO meets the requirements of Schedule 5.

3.3.  AQF certification documentation is issued to a learner within 30 calendar days of the learner being assessed as meeting the requirements of the training product if the training program in which the learner is enrolled is complete, and providing all agreed fees the learner owes to ACTAC have been paid.

3.4.  Records of learner AQF certification documentation are maintained by ACTAC in accordance with the requirements of Schedule 5 and are accessible to current and past learners.

3.5.  ACTAC accepts and provides credit to learners for units of competency and/or modules (unless licensing or regulatory requirements prevent this) where these are evidenced by:

  1. a)AQF certification documentation issued by any other RTO or AQF authorised issuing organisation; or
  2. b)authenticated VET transcripts issued by the Registrar.

3.6.  ACTAC meets the requirements of the Student Identifier scheme, including:

  1. a)verifying with the Registrar, a Student Identifier provided to it by an individual before using that Student Identifier for any purpose;
  2. b)ensuring that it will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies under the Student Identifiers Act 2014;
  3. c)ensuring that where an exemption described in Clause 3.6 (b) applies, it will inform the student prior to either the completion of the enrolment or commencement of training and assessment, whichever occurs first, that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar; and
  4. d)ensuring the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems

Overview

Students must complete the required number of units compliant with the packaging rules of each course to gain the AQF nationally recognised qualification:

Students can do this through any of the following (combination):

  1. Complete required units through completion of written and workplace related activities.
  2. Recognised Prior Learning
  • Credit Transfer

Students who do not complete the course in its entirety will obtain a Statement of Attainment for the units in which competency has been demonstrated.

Transition of training products

1.26.  Subject to Clause 1.27 and unless otherwise approved by the VET Regulator, ACTAC ensures that:

 

  1. a) where a training product on its scope of registration is superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation is issued or learners are transferred into its replacement, within a period of one year from the date the replacement training product was released on the National Register;

 

  1. b) where an AQF qualification is no longer current and has not been superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation issued within a period of two years from the date the AQF qualification was removed or deleted from the National Register;

 

  1. c) where a skill set, unit of competency, accredited short course or module is no longer current and has not been superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation issued within a period of one year from the date the skill set, unit of competency, accredited short course or module was removed or deleted from the National Register; and

 

  1. d) a new learner does not commence training and assessment in a training product that has been removed or deleted from the National Register.

 

1.27.  The requirements specified in Clause 1.26 (a)  do not apply where a training package requires the delivery of a superseded unit of competency.

A student must achieve a mark of competency in each unit. To achieve a mark of competency a student must be deemed competent either through RPl, Credit Transfer or in each component of the assessment:

  1. Written work
  2. Observation report
  • Third party/Supervisor report.

Student will complete their course externally, self paced. Trainers and assessors will visit the student at the work placement and collaborate with students supervisors where possible to assist the students learning and course progression.

Students will be given additional assistance and support if required.

Students will receive regular contact from trainer consistent with the requirements of this training product including assessment guidance, invitations to attend workshops, workplace visits, phone calls and one on one assistance, where feasible.

Should students present with LLN difficulties, additional needs or a lack of skills knowledge or experience, trainers will increase their allotted time to students, as deemed suitable, in partnership with the principal to increase the learning opportunities and enjoyment for these students.

ACTAC has chosen to utilize Smallprint’s mapping of units assessments at this point due to a number of factors.

  • The principal is experienced with this mapping and has found it to be valid and relevant
  • The principal has witnessed new trainers use this mapping with ease.
  • This mapping can be consistently applied in a range of assessment situations.
  • This mapping style fits effectively with ACTAC’s TAS.

Due to ACTAC being new, the principal will review this assessment mapping on a monthly basis to ascertain if any gaps are identified. If so ACTAC will develop its own evidence gathering methods, assessment tools or activities to address these gaps.

ACTAC will work in partnership with student supervisors to assist assessment validity and student learning.

Students will have the choice of completing their written assessments in hard copy or in soft copy version.

Adjustments may be needed to cater for different learner characteristics or needs.

Adjustments include:

  • Trainer Assistance
  • One on One Guidance
  • Hard Copy/Soft Copy Versions
  • Buddy System (where possible)
  • Scribing
  • The use of assistive technology

 

Principals of Assessment:

All assessments are conducted in accordance with the principals of assessment:

  1. Fairness
    1. The individual learner’s needs are considered in the assessment process.
    2. Where appropriate, reasonable adjustments are applied by ACTAC to take into account the individual learner’s needs.
    3. ACTAC informs the learner about the assessment process, and provides the learner with the opportunity to challenge the result of the assessment and be reassessed if necessary.
  2. Flexibility
    1. Assessment is flexible to the individual learner by:
      1. reflecting the learner’s needs;
      2. assessing competencies held by the learner no matter how or where they have been acquired; and
  • drawing from a range of assessment methods and using those that are appropriate to the context, the unit of competency and associated assessment requirements, and the individual.

 

 

  • Validity
    1. assessment against the unit/s of competency and the associated assessment requirements covers the broad range of skills and knowledge that are essential to competent performance;
    2. assessment of knowledge and skills is integrated with their practical application;
    3. assessment to be based on evidence that demonstrates that a learner could demonstrate these skills and knowledge in other similar situations; and
    4. judgement of competence is based on evidence of learner performance that is aligned to the unit/s of competency and associated assessment requirements.
  1. Reliability
    1. Evidence presented for assessment is consistently interpreted and assessment results are comparable irrespective of the assessor conducting the assessment.

All assessments are conducted in accordance with the Rules of Evidence:

  1. Validity

The assessor is assured that the learner has the skills, knowledge and attributes as described in the module or unit of competency and associated assessment requirements.

  1. Sufficiency

The assessor is assured that the quality, quantity and relevance of the assessment evidence enables a judgement to be made of a learner’s competency.

  • Authenticity

The assessor is assured that the evidence presented for assessment is the learner’s own work.

  1. Currency

The assessor is assured that the assessment evidence demonstrates current competency. This requires the assessment evidence to be from the present or the very recent past.

 

Strategies for Supporting, Monitoring and Assessing learners in the Workplace:

Trainers and Assessors will strive to work closely with students and their workplace supervisors.

Trainers will provide advice and guidance to students regarding their role in the workplace.

Trainers will visit students at their work placement to supervise and offer guidance and assistance where necessary.

ACTAC will systematically monitor its training and assessment strategies and practices to ensure compliance and the strongest outcomes for its students. ACTAC will and evaluates the training and assessment strategies and practices and assessment mapping on the last Friday of each month with the trainers and assessors on staff, for the first year of operation. ACTAC will review the frequency of this activity after 12 months. ACTAC will also involve external relevantly qualified professionals in this process.

 

 

During these evaluations ACTAC will examine:

  1. AVETMISS data
  2. Quality Indicator Data
  • Validation Outcomes
  1. Client Feedback
  2. Trainer and Assessor Feedback
  3. Complaints And Appeals

ACTAC will then use this information to inform its activities and practices.

Recognised Prior Learning (RPL)

ACTAC offers RPL to each of its students. ACTAC has developed extensive RPL assessor guides and toolkits for qualifications on its scope. Trainers and Assessors will assist students with this application should they decide to use it.

 

 

At this point ACTAC has no access to funding or government subsidies in relation to the courses it can offer. ACTAC hopes that it can join these funding programmes in the coming year.

  • Fee for Service Clients:
  • Apprentice/ Traineeship Clients:
  • User Choice Clients:

Credit Transfer

Credit Transfer is available to all eligible students. Credit will be given to students who provide an original or certified copy of evidence of a having previously successfully completed a relevant unit(s).

Written Assessments

ACTAC uses commercially purchased training and assessment resources. These resources are sourced from Smallprint.  These resources are deemed to meet the needs of our client groups. These resources and the mapping of these resources will be validated on a monthly basis for the first year.

ACTAC has chosen to utilize Smallprint’s mapping of units at this point due to a number of factors.

  • The principal is experienced with this mapping and has found it to be valid and relevant
  • The principal has witnessed new trainers use this mapping with ease.
  • This mapping can be consistently applied in a range of assessment situations.
  • This mapping style fits effectively with ACTAC’s TAS.

Due to ACTAC being new the principal will review this mapping on a monthly basis to ascertain if any gaps are identified. If so ACTAC will develop its own evidence gathering methods, assessment tools or activities to address these gaps.

ACTAC has developed an extensive assessment policy and plan for ongoing systematic validation of assessment practices and judgements.

ACTAC will ensure assessment validation takes for each training product at least once every five years with at least 50% of products validated within the first three years of each five year cycle.

ACTAC has taken the relative risks into account and given ACTAC’s newness it has reduced the five years to three years, this ensures that each training package will be validated at least once in the first three years of operation.

ACTAC will involve one or more persons who are not directly involved in the particular instance of training and assessment of te particular training product and ad have:

  • Vocational competencies
  • Current industry relevant skills
  • Current vocational knowledge and skills
  • A training an assessment qualification (TAE40110 or higher)

None of the courses on ACTAC’s scope are deemed as high risk at this time.

Validation outcomes will be documented in the mapping policy and trainers will receive written notification of the changes and how they are to be acted on. The implementation of the outcomes will be assessed and validated in the following monthly validation meeting and any changes or inconsistencies in implementation will be addressed.

 

 

Retention requirements for completed student assessment items

This is a general direction made under section 28(1) of the National Vocational Education and Training Regulator Act 2011 (Cth) (the Act). This general direction was first in effect from 22 June 2012. This version is as amended on 20 February 2013.

 

Retention requirements

ACTAC is required to securely retain, and be able to produce in full at audit if requested to do so, all completed student assessment items for each student, as per the definition above, for a period of six months from the date on which the judgement of competence for the student was made.

 

Graduation and Certification

Once you have completed your course, you will receive the following:
• Testamur – students who successfully complete all course requirements will be issued with a certificate of completion.

  • Academic Transcript (for Nationally Recognised qualifications only) – this record follows AQF guidelines and is a list of the competencies you have achieved.
  • Student Assessment Record (or Grades Letter) – this record shows all assessment tasks completed and the grades achieved.

A Registered Training Organisation issues a Statement of Attainment when an individual has completed one or more units of competency from a Nationally Recognised Training qualification. To find a detailed description of the units of competency within your course, please contact ACTAC.

To be awarded your Nationally Recognised Training qualification, Statement of Attainment, you must have:

  • Successfully completed all assessments and work placement
  • Been deemed to be competent in all your areas of study and
  • Met all your financial obligations.

Issuing AQF Qualifications

ACTAC issues AQF certification documentation only to a learner whom it has assessed as meeting the requirements of the training product as specified in the relevant training package or VET accredited course.

All AQF certification documentation issued by ACTAC meets the requirements of Schedule 5.

AQF certification documentation is issued to a learner within 30 calendar days of the learner being assessed as meeting the requirements of the training product if the training program in which the learner is enrolled is complete and providing all agreed fees the learner owes to ACTAC have been paid.

 

3.4.  Records of learner AQF certification documentation are maintained by ACTAC in accordance with the requirements of Schedule 5 and are accessible to current and past learners.

 

3.5.  ACTAC accepts and provides credit to learners for units of competency and/or modules (unless licensing or regulatory requirements prevent this) where these are evidenced by:

 

  1. a) AQF certification documentation issued by any other RTO or AQF authorised issuing organisation; or

 

  1. b) authenticated VET transcripts issued by the Registrar.

 

3.6.  ACTAC meets the requirements of the Student Identifier scheme, including:

 

  1. a) verifying with the Registrar, a Student Identifier provided to it by an individual before using that Student Identifier for any purpose;

 

  1. b) ensuring that it will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies under the Student Identifiers Act 2014;

 

  1. c) ensuring that where an exemption described in Clause 3.6 (b) applies, it will inform the student prior to either the completion of the enrolment or commencement of training and assessment, whichever occurs first, that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar; and

 

  • d) ensuring the security of Student Identifiers and all related documentation under its control, including information stored in its student management systems

 

ACTAC includes the following information on the testamur, in addition to the requirements of the AQF Qualifications Issuance Policy:

  • the name, RTO code and logo of the issuing organisation;
  • the code and title of the awarded AQF qualification; and
  • the NRT Logo in accordance with the current conditions of use contained in Schedule 4.

 

The following elements are to be included on the testamur as applicable:

  • the State / Territory Training Authority logo (only where use of the logo is directed by State / Territory Training Authorities, e.g. within User Choice contracts);
  • the industry descriptor, e.g. Engineering;
  • the occupational or functional stream, in brackets, e.g. (Fabrication);
  • where relevant, the words, ‘achieved through Australian Apprenticeship arrangements’; and
  • where relevant, the words, ‘these units/modules have been delivered and assessed in <insert language> followed by a listing of the relevant units/modules.

 

ACTAC does not include the learner’s Student Identifier on the testamur consistent with the Student Identifiers Act 2014.

ACTAC will:

  • retain registers of AQF qualifications they are authorised to issue and of all AQF qualifications issued;
  • retain records of AQF certification documentation issued for a period of 30 years; and
  • provide reports of Records of qualifications issued to its VET Regulator on a regular basis as determined by the VET Regulator.

 

Issuing Statements of Attainment

ACTAC includes the following information on a statement of attainment:

  • the name, RTO Code and logo of the issuing organisation;
  • a list of units of competency (or modules where no units of competency exist) showing their full title and the national code for each unit of competency;
  • the authorised signatory;
  • the NRT Logo;
  • the issuing organisation’s seal, corporate identifier or unique watermark;
  • the words ‘A statement of attainment is issued by a Registered Training Organisation when an individual has completed one or more accredited units’;

The following elements are to be included on the statement of attainment as applicable:

  • the State/Territory Training Authority logo (only where use of the logo is directed by State/ Territory Training Authorities);
  • the words ‘These competencies form part of [code and title of qualification(s)/course(s)]’;
  • the words, ‘These competencies were attained in completion of [code] course in [full title]’; and
  • where relevant, the words, ‘these units / modules have been delivered and assessed in English followed by a listing of the relevant units/modules.

ACTAC does not include the learner’s Student Identifier on the statement of attainment consistent with the Student Identifiers Act 2014.

ACTAC will:

  • maintain registers of all statements of attainments issued;
  • retain records of statements of attainment issued for a period of 30 years; and
  • provide reports of its records of statements of attainment issued to its VET Regulator on a regular basis, as determined by the VET Regulator.

 

Policy Acknowledgement:

It is a condition of employment with ACTAC that all employees sign the “Policy Acknowledgement Form” demonstrating that they have read and understood ACTAC’s policies and procedures, including this communication policy and agree that they will make all reasonable efforts to ensure compliance with these policies and procedures. By signing this form, they acknowledge their support and co-operation with all of ACTAC’s policies. This is completed to ensure that staff understands what our rules are, why they must be adhered to and that disciplinary actions may be enforced if this policy is not adhered to. In accordance with best practice this practice will be subject to an annual review.