Compliance Policy

INTRODUCTION

The Compliance Policy was formulated by ACTAC as we are committed to providing high quality training and assessment to our students in accordance with the Standards for Registered Training Organisations (RTOs). This policy has been developed taking cognisance of ACTAC’s values and its mission statement. ACTAC has developed this policy in consultation with Industry Skills Councils and in accordance with Commonwealth and State legislation and all relevant regulatory requirements. Staff are invited to contribute suggestions and feedback to assist in shaping and reviewing this policy. ACTAC may choose to make additional workplace instructions available to support this policy.

PURPOSE

To ensure that the standard of training and assessment practices delivered by ACTAC, meet the compliance and quality requirements of training packages and/or VET accredited courses.
To ensure that ACTAC practices meet the Standards for Registered Training Organisations (RTOs) 2015 and ensure the integrity of the VET sector
To ensure ACTAC cooperates with the VET Regulator at all times.
To outline compliance obligations and expected responsibilities for staff and ensure they have been communicated effectively.

SCOPE

The compliance policy provides guidelines to all individuals including but not limited to:

Staff members
Students
Volunteers

POLICY

The College will endeavor to implement and monitor compliance practices to ensure that the standard of training and assessment practices delivered by ACTAC meets the compliance and quality requirements of training packages and the VET Quality Framework.

The College will continually monitor compliance across the following areas:

Marketing
Legislation
Certification, issuing of results and accreditation
Fees and refunds
Access and equity

Applications for enrolment
Training and assessment
Communication
Record keeping
Management systems

Insurance
Financial management

The College’s training and assessment resources and procedures will maintain a high standard of compliance with the VET standards at all times.
The College will update the Training and Assessment Strategies and training schedules at regular intervals and in accordance with feedback from industry.

The principal is responsible for the implementation, communication of, monitoring and assessing of compliant practices and procedures in line with VET Quality Framework.
The principal is responsible for notifying staff of any changes to regulation requirements and/or legislation within a sufficient timeframe. All staff and clients are informed of changes to legislative and regulatory requirements that affect the service delivered.
The principal is responsible for ensuring The College’s practices are in line with the NVR Act.
The College will maintain and supply appropriate information and be responsible for all communication to registering and governing bodies, statutory memberships and legal bodies including the VET regulator.

The College will ensure that it cooperates with the VET regulator at all times including in the provision of information following requests from the regulator by:

Providing accurate and truthful responses to information requests from the VET Regulator relevant to the RTO’s registration
Cooperating with the VET Regulator in the conduct of audits and the monitoring of its operations;
Providing quality/performance indicator data

Providing information about substantial changes to its operations or any event that would significantly affect the RTO’s ability to comply with these standards within 90 calendar days of the change occurring;
Providing information about significant changes to its ownership within 90 calendar days of the change occurring; and
Cooperating with the VET Regulator in the retention, archiving, retrieval and transfer of records
Notifying the regulator of any written agreement entered into under Clause 2.3 for the delivery of services on its behalf within 30 calendar days of that agreement being entered into or prior to the obligations under the agreement taking effect, whichever occurs first; and notifying the regulator within 30 calendar days of the agreement coming to an end.
Providing an annual declaration on compliance with these Standards to the VET Regulator and in particular whether it:

Ensuring The College continually meets the requirements of the Standards across all its scope of registration and has met the requirements of the Standards for all AQF certification documentation it has issued in the previous 12 months; and
Ensuring The College’s training and assessment strategies and practices maximise the opportunity for all current and prospective learners will be trained and assessed in accordance with the requirements of the Standards

Compliance Policy